Booking Terms & Conditions

1. Program Participation Agreement

By booking a program with The Conscious Nomad Collective ("CNC") or participating in a CNC program, you agree to these Terms and Conditions, as well as the conditions outlined in the required Medical Form, Release & Waiver and Code of Conduct. When booking for others, you confirm you have their authorization to agree to these terms on their behalf. CNC's acceptance of your booking and/or participation is conditional upon your agreement to these terms.

2. Program Costs

The Program fee is $3000, which includes a $200 donation to TMTRD. Program prices are in USD and do not include applicable taxes. International payments will be made through the third-party platform Wise. In addition, a processing fee through Wise will be added to credit card payments. Canadians have the option to pay using Interac e-Transfer. Once your payment is received, your program price is guaranteed.

3. Booking Confirmation and Cancellation Policy

The initial payment of $500 USD is non-refundable and required to secure your spot on the Program. The applicable taxes and processing fees are also non-refundable. CNC will send a confirmation email of your acceptance into the program and the invoice for the rest of the Program fee. The remainder of the Program fee will be refundable up to 60 days before the program start date, minus processing fees. You may cancel by written notice to info@consciousnomadcollective.com. Refunds are based on the date of cancellation.

4. Data Privacy

CNC collects necessary personal information to operate its programs. By providing this information, you agree to CNC sharing data only with personnel, partners, and vendors essential for program delivery.

5. Program Inclusions

Your program fee covers:

  • Detailed itinerary

  • Pre-departure & post-program support and 1-2 group training sessions

  • In-country group accommodations

  • Group transportation

  • Three daily meals

  • Group activities and excursions

  • On-the-ground program guide(s)

  • Community donation to TMTRD

6. Program Exclusions

The program fee does not include:

  • International or internal flights (unless specified)

  • Airport transfers, taxes, baggage fees

  • Passport and visa costs

  • Mandatory emergency medical insurance

  • Recommended trip cancellation insurance

7. Program Changes or Cancellation 

Programs are confirmed at least 30 days prior to the start date. CNC reserves the right to cancel due to low enrollment. In this case, all payments, including the deposit, will be refunded.

If a program is suspended due to unforeseen circumstances or force majeure, CNC will offer a refund minus unrecoverable costs.

CNC is not liable for incidental expenses (visas, vaccinations, flights) due to program changes or cancellations.

8. Travel Documents

A passport valid for at least six months beyond the departure date is required. You are responsible for obtaining the necessary visas and other travel documents. CNC is not liable for losses due to missing or incorrect documentation.

9. Travel Insurance Requirements

Comprehensive travel medical insurance (minimum $50,000 coverage for accident, death, medical expenses, and repatriation) is mandatory. Proof of insurance is required with your Medical Form and Release & Waiver. Trip cancellation insurance is highly recommended.

10. Itinerary Adjustments

Itineraries are subject to change at CNC's discretion for the benefit of participants, staff, or partners.

11. Program Leadership

Each program has at least one guide, whose decisions regarding health, safety, and well-being are final.

12. Risk Acknowledgment

Participants must complete a Medical Form and a Liability Waiver before the program start date. Failure to comply may result in dismissal from the program.

13. Optional Activities

CNC is not responsible for optional activities not included in the program itinerary.

14. Severability

If any part of these terms is deemed invalid, the remaining terms remain in effect.

15. Governing Law

These Terms and Conditions are governed by the laws of Ontario, Canada. Any disputes will be resolved in the courts of Toronto, Ontario.

The Conscious Nomad Collective: Code of Conduct

At The Conscious Nomad Collective (CNC), we are committed to fostering a safe, respectful, and enriching environment for all participants. By joining a CNC program, you agree to uphold the following principles and contribute positively to the experience of everyone involved.

1. Respect and Inclusivity

We celebrate the diversity of our global community and expect all participants to treat each other, our local partners, and the communities we visit with respect, empathy, and open-mindedness. This includes, but is not limited to:

  • Valuing all backgrounds and identities: We embrace and respect individuals regardless of their race, ethnicity, nationality, gender identity, sexual orientation, religion, age, ability, socioeconomic status, or any other characteristic.

  • Practicing inclusive communication: Engage in constructive and respectful dialogue. Avoid discriminatory language, stereotypes, or any form of harassment.

  • Appreciating cultural differences: Be curious, humble, and considerate of local customs, traditions, and beliefs.

2. Safety and Well-being

Your safety and the safety of the group are paramount. We ask that you actively participate in maintaining a secure and healthy environment by:

  • Following all safety instructions: Adhere strictly to directions and guidelines provided by CNC guides, local partners, and authorities. These instructions are in place for your protection and the well-being of the group.

  • Taking personal responsibility: You are responsible for your own safety and well-being, and for acting in a way that does not jeopardize the safety of others. This includes being mindful of your physical limits, staying hydrated, and informing guides of any concerns.

  • Contributing to group safety: Report any potential hazards, concerns, or emergencies to your CNC guide promptly. Work collaboratively with the group and guides to address any situations that arise.

  • Exercising good judgment: Make responsible decisions, particularly concerning personal activities outside of scheduled program events, and understand how your choices may impact the group.

3. Personal Conduct

  • Punctuality and Participation: Be on time for all scheduled activities and participate fully in the program's objectives.

  • Substance Use: Adhere to local laws and exercise moderation and discretion regarding alcohol consumption. The use of illegal drugs is strictly prohibited.

  • Environmental Responsibility: Practice responsible tourism by minimizing your environmental footprint, disposing of waste properly, and respecting natural habitats.

  • Adherence to Local Laws: Always comply with the laws and regulations of the countries and regions you visit.

Non-Compliance

Failure to adhere to this Code of Conduct may result in immediate dismissal from the program without refund. CNC reserves the right to make such decisions at its sole discretion, prioritizing the safety and positive experience of all participants and partners.